Qultura policies

These apply globally to everyone involved with Qultura.

mission

Qultura policies are based on our interpretation of universal law (via the theory) and The Qultura Constitution which forms the legislative basis. this is due to the fact that our mission and objective - supporting people affected by social exclusion and social stigma is a highly personal and individual experience, and our strategy for achieving our mission and objectives is through cultural development and community support networks at local community level. Culture varies from community to community and cultural awareness varies from person to person.

Therefore our policies are not a set of rules based on any belief system but are based on a common set of principles applicable to everyone. This allows for individual interpretation and belief, and therefore a certain amount of freedom, but freedom carries responsibility and we require clear evidence of these principles in all decisions, choices, communication and actions.

DEFINING POLICIES

These are policies which define Qultura as an organization, it's objectives and central

ethos.


QULTURA DEFINED

Qultura is a Charitable Incorporated Organization which supports people affected by social exclusion and social stigma.


MISSION STATEMENT

Some people need support and to be reminded of their worth and value as human beings in order to be themselves and to be able to function in a community. Their sense of value and worth is often lost through traumatic life events where they can feel stigmatized, isolated, marginalized or excluded and this can have profound and devastating effects on their lives, health and well being.


PRIMARY OBJECTIVE

Qultura works to create opportunities and exploit possibilities to give back such people a sense of inclusion and value in a community and society through primary social interaction in a way which is effective and sustained.


SECONDARY OBJECTIVES

We define social exclusion as a traumatic social process someone perceives and experiences which can manifest itself after experiencing another social issue or traumatic life experience. It is often caused by social stigma and is a primary factor in suicides and attempted suicides. Social exclusion is always a highly individual and unique experience which involves risk, as an inappropriate support strategy can push someone deeper into social exclusion with more traumatic consequences and it can also very quickly become very resource hungry with little guarantee of recovery.


Our secondary objectives are thus:


  • providing a platform for survivors of social exclusion to promote increased awareness and understanding of social exclusion, social stigma and its causes to the wider community and public.


  • working with different organizations, charities and government bodies to develop preventative and failsafe support strategies for those affected by social exclusion.

  • developing culture and community support networks in local communtiies to provide better infrastructure and access points to prevent social exclusion as much as possible.

POLICY OF OBJECTIVE NEUTRALITY

Qultura policies are based on a combination of universal principles from the interpretation of universal law provided by the Thero of Creativity on which our work is based and also the legal, legislative document of the Qultura Constitution. We are not based on a belief system, and we do not support, endorse, or promote any political, religious or personal belief system, nor do we oppose any such belief system believing the freedom to hold a particular belief is a human right. We reserve the right to speak truth to authority and point out abuse of human rights which is a causative factor in the development of social exclusion.


POLICY OF NON-PROFIT

Qultura is a Charitable Incorporated Organization and by definition non profit and charitable. The content of our website, social media and all materials are copyright and to be shared for charitable purposes only. We do not rent space, employ staff, pay for advertising or marketing, reimburse expenses nor do we actively fundraise or seek to gather resources before a need is established and identified.



QULTURA COMMITMENTS

The following, known within Qultura as 'The Commitments' form the basis of our policies:


1. Positive well-being.

This relates specifically to maintaining an optimum level of spiritual, mental, emotional

and physical health relative to one's abilities, circumstances and health.


2. Positive interaction.

This relates specifically to developing and maintaining positive relationships with others,

a commitment to understanding rather than assumption and judgment, being able to

relate to others and seeing things from their perspective whilst making the necessary

efforts to allow others to see your's and to confront the issues and problems by seeking

solutions rather than finding fault and blaming others.


3. Positive self-expression.

This relates to a commitment to accept your own individuality and understand that this,

together with your ideas and creativity is the biggest single contribution one can make

to any project. This also relates to a commitment of understanding that your emotions,

thoughts and feelings influence your thinking and behaviour and that your failures and

mistakes provide further opportunities for learning and development, not just for you

but for others. This also requires an understanding that your spiritual, psychological and

emotional development are just as important as your physical and material

development.


4. Positive perception

This relates to a commitment to understanding that others are just as individual as you

are and that this lies behind their biggest contribution to any project, and that

understanding their inner nature and motivations lies more in the relationship between

their soul and mind rather than their appearance, circumstances or social status. This

also implies a commitment to listening and asking questions to gain an understanding

rather than making assumptions.


5. Positive commitment

This relates specifically to sticking to any decision or undertaking once made, even in

the face of difficulties and opposition, until either the conclusion of that decision is

reached and carried out or an admission that the decision was made in error. This also

implies a commitment to working with others and a share in the responsibility for the

completion and success of any project or work undertaken.


6. Positive development

This relates specifically to a commitment to make a positive contribution to the

development of creativity in others through support and inspiration, including people

outside Qultura, and to understand that the positive development in other people

around you, including your immediate social circle, your local community and society

contributes directly to your own positive development.


PEOPLE POLICIES

These are policies which define the role and function of people within Qultura.


TRUSTEES

Trustees are part of the Governing Body of Qultura and representing the public interest

are formed of up to 12 persons who meet quarterly to review the progress and

development of Qultura as an organization and decide on all matters of policy,

strategy and development. Decisions are made via a consensus basis and any such

decision is regarded as final.


Qultura Trustees typically serve fixed terms of office between 2 and 4 years and anyone

who is a member of the public, a volunteer and/or a beneficiary may become a trustee

provided they have not had any successful action taken against them for any of the

following: fraud, deception, theft, harrassment, assault, or copyright infringement.


Qultura Trustees have access to all membership facilities but may not materially or financially benefit from their involvement with Qultura and they cannot be Qultura members.


Trustees are encouraged to use their experience, knowledge, interests and professional skills for the benefit of Qultura and its development and are welcome to pursue their own creative interests

within Qultura.


Meetings are held every three months typically in January, April, July and October with

one meeting open to the public. Trustees are also encouraged to make use of multimedia

and the use of Skype in the event they cannot attend a meeting in person.


The process of recruitment for all trustees is a nomination from the Primary Administrator to existing Trustees who will arrange a meeting with the potential new trustee and a vote taken.

Upon a positive vote that new person becomes a Qultura trustee.


PRIMARY ADMINISTRATOR AND FOUNDER

The Primary Administrator of Qultura is Stella Baker who is responsible for the administration of Qultura as an organization, the mentoring and guidance of volunteers and the implementation of

Qultura's policies, strategy and development as directed by the Trustees.


The Primary Administrator can recruit administrators and support volunteers.


The Primary Administrator works unpaid in her capacity as the head of Qultura.


PARTICIPANTS

Participants are those who become involved with Qultura through Reconnection to develop projects and appeals to develop culture and community support networks in local communities. All participants are voluntary and are considered best placed to develop culture and community support networks in their local communities as they have the best possible cultural awareness and knowledge of the community.


ADMINISTRATION AND SUPPORT

Some participants can become volunteers by joining the Governance group in Reconnection and functioning in the role of administrators and/or support volunteers.




BENEFICIARIES

A beneficiary is a participant of Reconnection who places themselves in the Reverse Reconnection group to receive support for a specific project or appeal. Anyone in the Reverse Reconnection group may not be part of the Governance group and must be supported by an unrelated administrator and or support volunteer from the Governance group.



INTERACTION POLICIES

These policies all relate to the various forms of interaction which takes place between

people within and connected with Qultura.


ARBITRATION

All decisions are made within Qultura by means of consensus to achieve the best possible

decision and to avoid conflicts of interest. Where a consensus cannot be reached the

matter is referred to the Primary Administrator who may offer a consensus position. This

consensus position once decided is offered back to those in dispute who may either accept, modify the consensus to reach their own consensus or reject the offered consensus. In the event of

a rejection of a consensus the matter is referred to the Trustees who will decide the consensus. Any consensus decided by the Trustees is final and cannot be rejected.


CONFIDENTIALITY

This is also known as our Privacy Policy.


CONFLICTS

Qultura understands that people interacting with each other or working together is

bound at time to result in conflicts and disagreements. The guiding principle is that

every problem has a solution and every conflict and disagreement has a resolution. The

people involved in the conflict or disagreement are required to work towards its

resolution and to have made significant efforts to do so before escalating the conflict.

Escalating the conflict means bringing the conflict into a wider group to reach a

consensus. When significant efforts to reach a consensus have failed then the matter is

referred for arbitration.


EXCLUSION POLICY

Qultura operates an exclusion policy and reserves the right to exclude anyone and

everyone from involvement with Qultura and/or receiving its support as a direct

response to any and all of the following:


any behaviour which is abusive, threatening or otherwise antisocial towards any

other person involved with Qultura, working with Qultura, receiving support from

Qultura or any member of the public whilst in some way involved with or engaged

with Qultura.


any misrepresentation of Qultura, it's objectives, values, philosophy, policies,

including the nature, objectives, values, philosophy or policies of any Qultura

project.


any use of Qultura's name, website, image, logo or property to obtain goods,


money or services by deception or fraudulently.


speech, communication or behaviour which is contradictory to the objectives,

philosophy or values of Qultura such as hate speech, bigotry, stigmatization, or

the advocating of socially excluding any person or persons on the basis of their

appearance, behaviour or perceived lifestyle.


breach of policy


any infringement of the stated boundaries of primary social contact with respect

to any beneficiary including all forms of sexual harrassment.


any involvement of any criminal activity from suggestion, proposal and planning

to carrying out and execution whilst involved with Qultura or causing any other

person knowingly or unknowingly to engage in criminal activity.


being under the influence of alcohol or recreational drugs whilst involved with

Qultura.


any breach of Objective Neutrality


misusing or misappropriating any material, media content or written content or

donation belonging to Qultura for personal gain and profit or the offering of such

to others for sale, hire, rent or any other commercial activity.


In the event of any of the above Qultura reserves the right to exclude someone

permanently from involvement with Qultura including the permanent withdrawal of

support.


EXTERNAL DISPUTES

Qultura does what it can to meet its objectives, and follow its ethos, philosophy and

policies, act in the public interest and deliver a high quality of support.


Qultura is not a perfect organization. We make mistakes and get things wrong.

In the event of any dispute with Qultura please contact us and we will respond within 48

hours to address the issue. Depending on the nature of the dispute a resolution may

require more time but we always work to resolve all issues.


FEEDBACK

Qultura welcomes feedback in the form of suggestions, comments, and constructive

criticism and regards such feedback as an important part of our development as an

organization.


FUNDRAISING

See Resource policies.



MEDIA POLICIES

Qultura policies involving the use of media, multimedia and relationship with the media.


COPYRIGHT

All media content generated by Qultura is either original content, royalty free or under

Creative Commons licences. Wherever possible authors, composers and in some cases

artists are attributed. Media content generated by Qultura may be shared on social

media or by e-mail on a strictly non-commercial basis.


CREATIVE OUTPUT

Qultura is a signatory to the Protecting Shield which means that anyone involved in any

completed creative project are to receive copies of their creative output.


MEDIA (DESIGN)

All media content and design should be based on the current Qultura logos, the three

colours (maroon, off white and grey) and the following fonts:

• Impact Condensed – for headers, slogans, etc

• Source Sans Pro– for content

Multimedia content should be in the following formats; JPG, PNG, FLAC (audio) MP3

(audio) or WMA (audio) and MP4 min. 720p (video). Digital photos should be resized to

800x600 or less for e-mails.


MEDIA POLICY

Contact with the media requires the agreement of the Primary Administrator, pioneering volunteer or

trustee. All contact from Qultura to the media is done in the form of a Media Kit (or

Press Kit).

A Media Kit should be titled Media Kit and contain content, a photo or image, audio file

or video file (all optional) duplicated by attachment to an e-mail and submitted with

name, e-mail address and contact number of the person who acts as the contact for themedia.

Interviews with the media are given by appointment with subject matter and sample

questions submitted in advance so preparation can be made for the interview. The

details of all beneficiaries and their identities are regarded as confidential as are their

personal histories unless written consent is given by the beneficiary. Qultura does not

guarantee the veracity of any information given in any interview undertaken without

preparation.


SOCIAL MEDIA

Qultura has a Facebook page, Twitter account and a Youtube account. Access is available on request.



RESOURCE POLICIES

These are policies relating to material and financial assets.


ACCOUNTING

As a charitable organization Qultura maintains a strict policy when it comes to

accounting. Any income received through donations (including the financial value of

goods and services) is to be recorded as are all outgoings and expenditure. Receipts are

to be kept and submitted. Where beneficiaries receive material support details of what

the money was spent on and the amount are to be recorded. This is so we can compile a

detailed financial report every year and remain on good standing with the public.


APPEALS

Any project which requires resources in any form is an Appeal and must be made by someone in the Reverse Reconnection group who has a nominated administrator and if required support volunteer from the Governance group.


Any Appeal is independently administered and must have all of the following:

a specified objective

a beneficiary

precise details of the appeal

the agreement and approval of the Governing Body of Trustees.

Upon submitting an appeal it will be assigned a unique ID


Once you have fulfilled all the above requirements you can ask for resources from Qultura Core or seek your own resources independently giving all potential supporters the details of your appeal, i.e. unique ID and objective. You may not change any aspect of the appeal. You can instead cancel an appeal and create a new one. Qultura reserves the right to cancel any appeal on the grounds that it is improperly created or administered. This is usually connected to the Exclusion Policy.


The only exception is a Universal Credir or other benefit claimant experiencing a documented loss of benefits and extreme financial hardship who can get approval from the Primary Administrator instead or their nominated administrator and appeal for essential items - groceries, toiletries, essential household items and appliances, essential clothing and footwear and so on. This exception is intended to be an alternative to the Social Fund.


All beneficiaries of appeals are required to keep financial reports of their appeals and projects and such financial reports are necessary to obtain financial and material support.


BUDGETS

Every appeal is required to maintain a budget detailing income and outgoings which

gives a clear breakdown of how the project manages its material and financial

resources. A budget is to be compiled once a project is up and running and should be

recorded monthly with copies submitted to Qultura Core.


EXPENSES

Qultura does not reimburse expenses.


FRAUD

Where instances of fraud are discovered those responsible will be subject to the

Exclusion Policy with possible legal action taken against them and notification to a

credit reference agency.


GATHERING RESOURCES

This is done through Pledges and Donations. Donations are accepted only via the Qultura website and secure webpage on PayPal.

HUMAN RESOURCES

Qultura does not employ any staff but relies purely on volunteers up to and including the Primary Administrator.


PAYMENTS

All payments are made wherever possible by bank transfer BACS, direct debit or through

Paypal. 24 hours notice is required for cash payments.



POLICY CHANGES

Policies can be changed or modified on an interim or provisional basis at any time by the

Primary Administrator and all such changes are subject to confirmation by the Trustees. Usually this takes place at the next available quarterly meeting but may be decided by a special meeting of Trustees.


Trustees can decide on a change of policy at any meeting. Such changes come into

immediate effect.


Suggestions for policy changes should be submitted to the Primary Administrator who can decide to implement such changes on a provisional or interim basis or wait until the next Quarterly meeting.


This policy webpages was last updated Thursday 31st August 2017.